Pitchroom
Data Rooms

The data room for startups raising a round. Branded, controlled, and tracked.

Share due-diligence documents with investors in a room you control instead of a folder you do not. Set who gets in, what they can do, and see exactly what they looked at. Part of the €25/mo Startup plan, flat for your whole team.

Create a data roomSee how it works
AAcme · Data room
investors.acme.com
01 Company4
Pitch deck.pdfPDF
02 Financials6
Financial model.xlsxPDF
03 Legal9
SCMDPR
19 files · 3 members

In-browser

investors read without downloading a thing

Your domain

fully branded as your company, not a tool

Every view

tracked, attributed, and timestamped

The problem

Your most sensitive documents deserve better than a link anyone can forward.

When investors ask for diligence, most founders fall back on a shared Drive folder or a zip over email. Once it is out, it is gone: you cannot revoke it, you cannot watermark it, you cannot tell who opened what, and it looks nothing like your brand.

How it works

Four focused tabs, one room you control

Organise the files, invite the members, brand the room, and set the rules.

Acme · Data roomFiles
01 Companyfolder
Pitch deck.pdffile
02 Financialsfolder
Financial model.xlsxfile
03 Legalfolder
Security and control

Your documents, on your terms

Gated access

Investors identify themselves before they get in. No anonymous links floating around.

Dynamic watermarking

Stamp documents so a leaked page traces straight back to who took it.

Downloads on or off

Keep documents view-only, or allow downloads when you choose to.

Access expiry

Set the room to close itself on a date, so access never outlives the deal.

Revoke any time

Remove a member and their access ends immediately, no questions asked.

Custom domain

Host the room on your own verified domain for a seamless, trusted experience.

Activity tracking

Walk into diligence calls knowing what they read

Every room keeps a record of what happened: who opened it, which files they viewed, and when. Open any member to see their full activity.

  • Who opened the roomEach visit attributed to a named, invited member.
  • Which files they viewedDown to the individual document, with time spent.
  • And exactly whenTimestamped so you can time your follow-up.
SC

Sarah Chen

Solstice Ventures · 14 views

Active

Recent activity

Financial model.xlsx4m 12s2h ago
Cap table.xlsx1m 30s2h ago
Pitch deck.pdf6m 03sYesterday
Data room checklist

What goes in a startup data room

Seven folders cover almost every raise from pre-seed to Series B. Use the numbering: investors read rooms top to bottom, and analysts copy this structure into their own notes.

01 Company

  • Pitch deck and one-page summary
  • Certificate of incorporation
  • Articles of association and bylaws
  • Org chart and shareholder register

02 Financials

  • Financial model with assumptions
  • Historical P&L, balance sheet and cash flow
  • Monthly burn and runway
  • Bank statements for the last 6 to 12 months

03 Cap table and fundraising

  • Current cap table, fully diluted
  • Previous round documents (SAFEs, notes, SHAs)
  • Option pool and ESOP terms
  • Use of funds for this round

04 Legal

  • Customer and supplier contracts
  • IP assignments from every founder and contractor
  • Trademarks, patents and domain ownership
  • Any litigation, disputes or regulatory notices

05 Team

  • Founder and key-hire CVs
  • Employment and advisor agreements
  • Hiring plan for the next 12 to 18 months

06 Product and technology

  • Product roadmap
  • Architecture overview and third-party dependencies
  • Security, privacy and GDPR posture
  • Demo video or sandbox access

07 Traction and customers

  • KPI dashboard: revenue, retention, CAC, payback
  • Pipeline and customer references
  • Cohort analysis and churn
  • Case studies or testimonials

Seed vs Series A

Pre-seed and seed rooms are usually folders 01 to 03 plus a KPI sheet. Series A and later investors expect all seven.

Build the room with this structure
Timing

When to open the data room during a fundraise

Opening everything on day one is the most common mistake. Investors who have not committed time rarely read past the deck, and the room tells you exactly who has.

  1. 1First contact

    Deck only

    Send a tracked deck link, not the room. You learn who is genuinely reading before you show anything sensitive.

  2. 2After the first meeting

    Open the light room

    Company, financial model and cap table. Enough for a partner to build conviction and bring you to Monday meeting.

  3. 3Term sheet

    Open the full room

    Legal, team, product and traction folders. This is confirmatory diligence, so completeness matters more than polish.

  4. 4After closing

    Close the room

    Set the expiry date, revoke everyone who passed, and keep the folder structure for the next round.

Works with the rest of Pitchroom

Part of the same raise workflow

FAQ

Startup data rooms, answered

A startup data room is a secure, access-controlled online folder where founders share due-diligence documents with investors during a fundraise: the pitch deck, financial model, cap table, legal documents, contracts and team information. Unlike a shared Drive folder, a data room records who opened which file and for how long, and lets you revoke access, watermark documents and set an expiry date.

Run diligence on your terms

Create a branded, tracked data room in minutes and share your most sensitive documents with confidence.

Create a data room

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